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ARCHI-LOG(w)

Users of the Windows version of ARCHI-LOG who have paid for an annual service contract offered by INFOKA, or who are still covered by the warranty period, can download the most recent update from this page.

Note : All clients having an active service contract in 2018 or 2019 are entitled to this update.

Click on the transfer link with the left-hand button of your mouse and choose the Run option. Choose as the correct destination folder, the X:\ARCHILOG-MAJ folder, on your application server, or the C:\ARCHILOG-MAJ folder of your workstation if you do not use a network.
Update 2.09.01b4 (June 30, 2019) (approx. 19 Mb)

Send us a message to obtain the password for opening this file.

Send us a message to inform us of the success or the failure of the installation, so we can help you better.

Update notes:

New version 2.09.01b4 adds a number of corrections and new functions to version 2.08.18 and subsequent versions that have been published since then. More...
If your version dates before version 2.08.14, send me an e-mail. I will make sure that the installation of this new version is done successfully.
All clients having an active service contract in 2018 or 2019 are entitled to this update.
Note that version 2.08.14 corrected the automatic update mechanism. Before, you had to do the update manually in order to successfully get the most recent version.

New introduction menu :
  • Another introduction menu using tiles as in WIN-8 is now available. This new menu will be able to open the Bibliographic management program directly, as well as the Accession module.
  • Show the version number on one of the tiles of this new menu.
RDAQ transfer module :
  • This module is now freely available to all ARCHI-LOG users; however, you need version 2.08.16 (november 3rd, 2015) or a more recent one.
Modifications to the form Describe fonds and collections :
  • Fine tuning of the deletion process when an empty record is involved.
  • The full description showing under the RAD description tab now shows the list of all access points and their index type.
Printing a description :
  • You can choose not to show the list of access points at the bottom of the full RAD description. You could also show them without also showing their type. The following parameters could be of use :
    «show access points=yes|no»
    «hide access point type=yes|no»
Modifications to the Indexation module - Printing the index :
  • A new option will let you show the title of the unit ID that is being referred to; it uses the following parameter :
    «format of referred unit number=1|2|3» / «format de la reference-cote=1|2|3»
  • The index types (OSTPLEA) will be correctly processed by the import module.
  • A new report now shows the indexation access points (descriptors) in a single column.
Modifications to the Search module :
  • The indexation access points (descriptors) have been integrated in the dictionary used for searching.
Modifications to the Image management module :
  • A new function «Assemble images resulting from the scan of all the magazine pages into a new PDF» has been added to the main menu under the [Data] item, in the section named [Image management].
  • IMG4RED - Reduce images on disk and add a watermark : allow the possibility of not creating a thumbnail and allow the target folder to be arbitrary.
  • IMG4IMP - Normalise and import images on a disk to the photo album : added a progress bar and a way to stop the process; fine tuning of the inscription to the album.
  • IMG8JPG_A_PDF - Assemble pages scanned side-by-side into a single PDF : new tool for assembling pages of a journal scanned as individual images into a new PDF file. This function can be found in the main menu under the [Data] item, in the section named [Image management].
  • New parameter to impose the use of IKCADRE_PDF.jpg standard thumbnail instead of an image-specific thumbnail :
    «use ikcadre_pdf.jpg thumbnail=yes|no»
  • Photo album : the button for transmitting the image description to your web site is also used to send the image file.
  • New parameter to send a PDF file to the web site or not :
    «send pdf file=yes|no»
  • You can now remove an image and all its links from the photo album with just one click; a message will indicate the number of links with the PERS, FONDCOL2 and OBJCOL2 modules.
  • Use of a PROFILS.ini file that defines up to 4 distinct choices of compression and watermarks for images.
Modifications to the Location management module :
  • The function that reproduces the structure of a row, a section or a shelf will also work for row, section or shelf numbers that are alphabetic ( A-Z, a-z ) as well as numeric ( 01-99 ).
  • New parameters :
    «shared location management=A001» et
    «host group for locations=X:\archilog\d-arch\».
  • A new function lets you extract location information from the old LOCATION field of page 7 of the form Describe fonds and collections and add it to the new Location management module.
    To get access to this function, you will need to add the following parameter :
    «authorize the extraction of locations=yes|no»
New module : Magasine management :
  • ARCHI-LOG can now be used to describe a collection of magazines. Each issue is then considered to be an item of a collection where the Scope & Content field is used to show the table of content (list of articles). The description of these magazines can then be published on the web and a specialized version of ARCHI-LOG's search portal can then be used to search through the table of content and even through the full text of the magazine if it is available from the PDF.
    The internaut will also be able to browse the PDF version of the magazine or a flip-page version.
  • A tool is available to create the table of content from bookmarks in the PDF file.
  • Another function can extract the text OCRed from a scanned magazine; this text originates from a set of .txt files supplied by BANQ after the scanning process.
  • Call us for more information about this process.
Subscription (or membership) management :
  • A new optional module to identify and manage members or subscribers of an organism. This module can also be integrated to your web site in order to limit its access to members or subscribers only.
  • The maintenance of the members list can be done on the web site database directly, using your web navigator.
Modifications to the Staff management module :
  • Addition of a new AFFECTATIONS tab; the APOSTOLATE field will use version 2 of the edition window.
  • Residence management : synchronise the image with its residence record when BROWSing; the PRINT button will let you choose between the list of residences or a report for the current residencele.
  • Reports : display a new list showing profession dates.
  • The Staff management button in the tile menu will display as two buttons when this module is active : Staff management + Residences.
Modifications to the Artefact management module :
  • Addition of a new report : Artefacts inventory(GMUR03)(2.08.15-26.09.2015).
  • Description of an artefact (OBJ1EN) : Fine tuning of the image printing function; addition of the [Album] button to allow changing the description of the image in the photo album; addition of error management when displaying an image in order to output more comprehensible messages;
  • Deleting the artefact record will also remove all its links with images.
Modifications to the Document management module :
  • New reports print the classification plan and the conservation calendar.
  • New option for showing delays and their corresponding notes under the same column.
  • New option for printing labels for the classification plan, for the file titles, etc.
  • The choice of a location is now an integral part of the File-tab.
  • The introduction menu for this module now has a version with tiles.
Web parameters management :
  • Addition of a new form for controlling the search portal behaviour with the help of parameters.
  • Addition of a new function [Transfers] --> [Archival data transfer to your web site] --> [Modify your web site parameters] under the main menu.
  • A new instruction will let you send these web-oriented parameters simultaneously to the web site :
    «update parameters=yes|no».
Printing reports :
  • A special character [CHR(190)=ALT+243 : ¾] is used internally to represent an unbreakable space. This character should not appear as such in your descriptions.
    As a reminder, you can insert an unbreakable space in your descriptions by choosing the «no-break» (<nobr>...</nobr>) tag around an expression where the space shall not be used as the cutting point at the end of a line. Conversely, the word break opportunity (<wbr>) tag can be used to specify where it could be more convenient to cut a phrase at the end of a line.
    Use the contextual menu of the edition window (ie. a click of the mouse right-button) to get these tags.
  • Remove the language tags that can be present in the textual contents of some fields. Hide texts that are in a language other than the one currently choosen.
Verifying file integrity :
  • The form used for this function is not closed automatically anymore; addition of a button that will open the verification report with the Windows NOTEPAD program in order to get it printed; extension of the verification process to more tables; a new option will let you check for orphan records in the physical description table and other tables and remove them; another option will verify the links between tables and correct them if necessary.

Previous version 2.08.14 corrects the automatic update mechanism. You had to do the update manually in order to successfully get the most recent version. More...

Modifications to the form Describe fonds and collections :
  • The title field of the archival unit (second line under the unit number) is now emptied when you add a new record; before, you continued to see the title of the previous description until you saved the new description.
  • Indexation options : addition of new access point (keyword) categories P:person, L:location, E:organism and A:author to the existing categories : O:onomastic, S:subject and T:title; you now have the choice of declaring a keyword to be onomastic or to more precisely specifying it to be a reference to a person, a location, an organism or an author.
  • Reports and the conversion module have been modified to take into account these new access point types.
    New parameters :
    - «cacher le type des descripteurs=non/oui»
    - «hide access point type=no/yes»

Dialog box for entering the unit number :
  • The system's X button will not be allowed to close this dialog box; a message will be shown if you click on the CONTINUE button without entering a unit number.

Modifications to the search module :
  • Successive dashes (-) will now be ignored during the extraction of the words for building the dictionary; the following characters or expressions will be excluded : ,/? <br><td><th><tr>.

Modifications to the photo album :
  • Correction of a message that wrongly indicated that profils.ini didn't exist.
  • A new parameter «send pdf file=yes/no» will let you control whenever a PDF link from the photo album will be sent or not to your web site.
  • A new form will let you assemble the images coming from a side-by-side scan of pages of a journal into a PDF file.
  • A new function «Assemble scanned JPEG images of a journal into a new PDF» can now be found in the section [Imaging] under the item [Data] of the main menu.
  • Fine tuning of scanning process to JPEG, TIFF or PDF formats.
  • Thumbnails for JPEG images are now correctly build with the JPG extension; JPEG images will be sent to the web site as JPG, like their thumbnails.

Modifications to the Personel management module :
  • The calculation of the community members' age was corrected in all concerned reports.

Introduction of a new function Membership management.
This function will eventually be available as an optional module. If such a function might be interesting for you, please send your requirements.


Previous version 2.08.10c
greatly improves image processing. A tool lets you process every image of the photo album in order to compress it, add a watermark and sent it to your web site. The compressed version of your images is put into a distinct folder X:\pagew3\your_site_ID\images_br\ such that your original images are not modified.

You can now delete a record from the photo album without having to first delete all its links with your descriptions or your objects. ARCHI-LOG will count all the links with this record and show you how many there are, after which it will ask you to confirm the deletion of the record and all of its links.

The COUNT function inside the photo album will tell you how many images ARCHI-LOG could find as well as the number of images that could not be found.

A new parameter in IKAPP00.ini «installation folder=%server%:\archilog» lets you explicitely specify the folder where the installation program will copy the new version of ARCHI-LOG. At some clients, the installation program could not access the ARCHI-LOG folder if it was located on a network disk (i.e. R:\archilog). In this particular case, the new parameter lets you specify the complete path where to copy the new version (i.e. «installation folder=\\pc1\share\archilog» ). In this case, it is preferable to not let the program open automatically ARCHI-LOG at the end of the installation as this would result in an error. Just use the shortcut on your desktop to open ARCHI-LOG as you normally do.

Many improvements were also made into the religious personel module, including the capacity of choosing to print a list of all the houses (work places) or simply print the detailled description of a single house. Image processing was also improved.


Previous version 2.08.08x
embodied a number of improvements which have been done in all modules of ARCHI-LOG, particularly in the physical description management section. The tool for verifying the integrity of links using the unit number can now correct by itself some anomalies that have no consequence on your data. A detailled report can be printed.

A new menu using tiles like in Windows 8 has made its apparition. You can get it from the Display the introductory short-cut menu function under the main menu bar Options item. You will find there other options for changing the background color of ARCHI-LOG's screen. The structure of this new menu is similar to the old one but it provides for more buttons (tiles). A small dashbord will show you condensed information about your data. We think you will like this new menu.

A mechanism for automatically verifying the existence of a new update will warn you at the first execution of the program, every day.

The Photo album module now also lets you integrate images from the Artefacts module. Integration of images is now easier and can be done both from the archival description fields or from the photo album itself. The photo album also provides for four image reduction profiles, in order to cover all your needs.

A storage location module will let you create the structure of you depot into the ARCHI-LOG database. You will then be able to associate a box number to each of your storage locations, which will greatly facilitate location transfers if you need to. You will also be able to get many detailed reports showing the use of your depot and the content of your inventory. A tool will let you visualize occupied areas as well as available ones, giving you a very useful overview of your storage space.

Our collection management module, called ARTE-LOG, has now attained its maturity. It meet all the requirements of Artefacts Canada and Info-Muse. It has its own search module and it includes a transfer module for sending your objects descriptions to Artefacts Canada or Info-Muse national databases in addition to its own transfer tool to the search portal that we have built. There is also a tool for following-up all transfers.

Our document management module, called DOCU-LOG, grows progressively. You can now build your own classification plan as well as your conservation calendar and do an inventory of your files and active documents.

Three search portals are now available for users of ARCHI-LOG : the search portal for archives, the search portal for the photo album and the one for your artefacts collection in the ARTE-LOG module. Users of our BIBLIO-TEK software can also benefit from its own search portal. All these tools considerably increase your capacity to disseminate your archival or museum descriptions, through the internet.

Also, a great number of the recent improvements to ARCHI-LOG resulted from your demands and your suggestions. The list of modifications made since version 2.08.06 (Feb. 2014) is not ready yet but will be available in a future update.


Versions 2.07.03 and following
integrate a new tool for viewing images.If you have one or more work-stations operating ARCHI-LOG from another computer than this one, then you will also need to install the work-station upgrade v2.07p on each of these workstations as well.

Furthermore, this new version can now automatically update the search dictionary when you add or modify a record in the Describe fonds and collections form. This means that you will not need to use the [Update dictionary] button unless you import data from the [Import] button.


Since version 2.05.03
, ARCHI-LOG uses a new method for updating itself.
You will find under the [Utilities] item of the main menu a new option [Check for the availability of an upgrade] that uses an existing internet connection to verify the existence of an upgrade for ARCHI-LOG on our web site : www.infoka.com/archilog/en. If such an upgrade is available and if you are entitled to it, ARCHI-LOG will proceed by itself to download this upgrade and install it. It will not be necessary for you to visit this page any more in order to get an upgrade.


Important : Please note that we still strongly recommend that you continue to make a backup copy of the ARCHI-LOG program and data before starting the upgrade process.

If you do not have access to our web site from the station from which you are executing the ARCHI-LOG program, you can still access this page to get an upgrade. In this case, you will need to save the upgrade file when you click on the upgrade link on this page. Save the file on your desktop or in any other folder of your choice. Transfer this file to the station that hosts the ARCHI-LOG application and double-click on it to start the upgrade process.

Installation instructions:


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Last update: June 30th, 2019

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