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Optional modules

Many options are available to increase the efficiency and the utility of ARCHI-LOG:
  1. The conversion module (import and export);
  2. The HTML module for publishing on the Internet;
  3. The multi-language module allowing for a bilingual environment;
  4. The multi-user module;
  5. The XML transfer module for the RDAQ;
  6. The EAD/XML transfer module.
  7. The group module.
  8. The religious staff module. New!
  9. The accession module. New!
  10. The museum collection module. New!
  11. The bibliographic module. New!
  12. The internet search module. New!

The conversion module

The conversion module lets you exchange data with other users of ARCHI-LOG. It can also be used to convert descriptions of fonds already existing in other formats to the ARCHI-LOG database.

For exemple, a user could recover descriptions made with a word-processing software such as WordPerfect or Microsoft Word and transfer them to ARCHI-LOG. He will only need to add the required descriptors in a copy of the original word-processing files to identify the RAD areas and fields that are present. The conversion module (through an importation process) will then use the user-modified document for transferring its content to the ARCHI-LOG database.

This process greatly alleviates the need to re-type the descriptions of your fonds and it prevents the many retranscription errors that would otherwise inevitably occur.

This module also lets you, through an exportation process, transfer your own data in a text file using the same protocol and descriptors as used for the importation process.

This text file could then be imported by any other user of ARCHI-LOG who will then be able to integrate yours descriptions to his own. This is the ideal data exchange mechanism between users of ARCHI-LOG!


The HTML module

The HTML module allows you to publish most of the reports and finding aids produced by ARCHI-LOG in the HTML format, that is, in the format permitting the publication of your documents on the internet.

Your finding aids and your archival descriptions thus become available to the world wide web from your own web site.

The HTML format allows for the inclusion in your descriptions of links to other descriptions, on your site or elsewhere, as well as links to images, sound files or video clips. This new possibility can increase considerably the richness of the information in your documents. Your web site thus becomes more interesting and attracts more attention to the fonds and collections in your custody.

Publishing on the internet first requires that you sign up with an internet service provider (such as Sympatico, Vidéotron, etc) who will allow you space on his web server to host your web site and your documents in the HTML format.

You next use ARCHI-LOG to produce your reports and finding aids in the HTML format. The resulting files (with the .htm extension) can then be transmitted to your internet service provider to be integrated to your web site from where they will be immediately available for consultation across the world wide web.

Your web site is usually made up of a home page where you greet your visitors and explain them the nature and the mandate of your organisation. You also include on this page links to the other documents to be presented to the visitors, such as a list of all your fonds, a guide to your holding and other related finding aids.

You can also create this web site on your own workstation or network server for the use of your organisation only. This is known as an intranet.

Be it on the Internet or on an intranet, your employees, searchers and visitors will be able to navigate between your different HTML documents and use them as a collection of finding aids. The needs to publish on paper will be greatly alleviated since the decision to print a document will be made only when it is felt necessary. Also, on the Internet, the responsibility and the cost of printing is taken by your visitors.

Publishing on the Internet increases in an extraordinary way the visibility of your organisation and helps you fulfil successfully your mandate for publishing your archival descriptions.


The multi-language module

The multi-language module lets you use ARCHI-LOG in a bilingual environment. A simple click on an option button will transform the ARCHI-LOG forms and screens into the other language.

Already, ARCHI-LOG exists in both the french and english versions.

You must specify the language of your choice when you order ARCHI-LOG. In Canada, it will be sent in the bilingual version if you specify the english version, otherwise it will be sent in the french version.


The multi-user module

The multi-user module allows users of ARCHI-LOG to work in a network environment sharing the same program and database.

The ARCHI-LOG software and its database are first installed on a network server. The users then need to install a client software on their workstation to let them access the ARCHI-LOG software and its data.

ARCHI-LOG offers a user maintenance form that lets you control the level of authorisation given to each user. Write and Modify rights can then be reserved for your employees while searchers or visitors can have only a search and read access to your data.

An additionnal license is required for each simultaneous user after the first one. The workstation client software can be installed freely on as many workstation as needed. Only the specified number of simultaneous users will be able to access ARCHI-LOG.


The XML transfer module for the RDAQ

The XML transfer module for the RDAQ allows you to transfer your archival descriptions to the union database and search engine of the Réseau de diffusion des archives du Québec
(RDAQ).

Your presence on the RDAQ web site will increase your visibility and the numbers of searchers who could subsequently wish to consult your documents. http://www.rdaq.qc.ca

This module is available from INFOKA only.


The EAD/XML transfer module

The EAD/XML transfer module will convert your data to the
EAD format by integrating the appropriate XML tags. It will also build an HTML finding aid with the help of XSL stylesheets inspired by the EAD COOKBOOK of Michael J. Fox.

This module is a must for archivists who wish to exchange their data with american or european colleagues. The EAD standard is rapidly becoming the preffered format for international transfer due to its ability to explicitly describe the content of an archival description.

This module is available from INFOKA only.


The group module

The group module allows you to keep data from different sources in separate databases. This lets you, for example, describe your historical documents in one group and your administrative documents in another group. In this way, you can preserve the confidenciality of your administrative and financial documents while the public can have a free access to the description of your historical data.

This module is a must for archivists who do contractual work for different clients or for archives centers who offer storage facilities and descriptive work for archival material that comes from different and distinct organisms.

This module is available from INFOKA only.


The religious staff module

The religious staff module allows you to keep all known data about each member of your community in the same data base as ARCHI-LOG. A multi-media album stores in the same folder all multi-media documents (photos, sound and video recordings) regarding each person, thus facilitating their consultation through this module.

Each member record can be printed, including the photo of your choice. Also many types of reports are available.

This module is available from INFOKA only.


The accession module

The acession module allows you to keep together all the known information about each accession and helps you relate this data to the archival descriptions that are going to be generated for the material just received.

This module is available from INFOKA only.


The museum collection module

The museum collection module allows you to describe each object of your collection with the rules set forth by the
Société des musées québécois (Info-Muse database) and the Canadian heritage information network (Artefacts Canada national database). This module follows closely the different classification systems used by these two databases and it will also help you share its data with them.

This module is available from INFOKA only.


The bibliographic module

The bibliographic module (called BIBLIO-TEK) lets you describe, in a short-form way, all documents and books found in your library. This module exists as a distinct program from ARCHI-LOG, it can thus be acquired separately. A reservation and circulation module can also be optionally added.

BIBLIO-TEK can also be accompanied by an internet search engine. In this case, your bibliographic records are transmitted to a database located at your own web site. A page on this site is then reserved to our search engine to allow internauts to search into your bibliographic data. An example can be seen at the following address:
www.infoka.com/bibliotek.

This module is available from INFOKA only.


The internet search module

ARCHI-LOG's internet search module lets you transfer your archival descriptions to a database located at your own web site. A page on this site is then reserved to our search engine to allow internauts to search into your archival data. An example can be seen at the following address:
www.infoka.com/archilogw.

This module replaces advantageously the HTML module described earlier. It automaticaly updates your web site data and it relieves you of an otherwise heavy management task of updating yourself your web database.

This module is available from INFOKA only.


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